Appendix F: Preparing for a Substitute Teacher in Your Classroom—Information for Teachers

The Alberta Teachers’ Association’s Substitute Teachers Committee developed the following outline to assist teachers in preparing information for substitute teachers assigned to their classroom. The committee encourages the use of this information to help teachers ensure that substitute teachers assigned to their schools receive the critical information they need to successfully complete their assignments. It is recognized that additional information may be required.

Outline of required information to be completed by teachers

1. Timetables (include bell times, period changes, dismissal time, aide time)

a) Teacher/students

2. Room Location(s)

a) Provide room numbers
b) Provide times

3. Printers/Photocopiers (if applicable)

a) Provide locations
b) Provide applicable school codes

4. Supervision

a) Provide your schedule

5. Lesson Plans

6. Class Lists

a) Provide extra copies

7. Seating Plans

8. Name of (if applicable)

a) Teaching assistant
b) Volunteers expected
c) Team member(s)
d) Job share partner
e) Practicum student
f) Classroom helpers

9. Students Requiring Special Consideration

a) Medical Alerts

Student


Fragility


Contact name and number


Backup contact name and number



b) Special Discipline

Student


Fragility


Contact name and number


Backup contact name and number



c) Coded Students, IPPs and EPPs

Student


Fragility


Contact name and number


Backup contact name and number



d) Other

Student


Fragility


Contact name and number


Backup contact name and number



10. Routines

a) Opening the day
b) Attendance (codes/logins, if applicable)
c) Announcements
d) Agendas/journals/link books
e) Classroom incentive program
f) Privileges (things to consider)

(1) Technology use
(2) Bathroom breaks
(3) Lockers
(4) Pencil sharpening
(5) Gum chewing
(6) Hat policy
(7) Beverages/snacks
(8) Study hall/lunchroom
(9) Dress code
(10) Other

11. Feedback to Classroom Teacher

12. Substitute Teacher Contact Information

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