Related Icon Related Info

Specialist Council Annual Report

Part 2: Financial Reporting

In addition to providing the general information requested in Part 1 of this form, each council must submit, by August 31, financial statements for the fiscal year ended on the previous June 30. These statements must include, at a minimum, the following components:

  1. An auditor’s report in acceptable form that is dated and signed. To facilitate this requirement, the Association offers a free review-of-account service that will result in an acceptable audit report. See below for instructions on how to take advantage of this service and what information you will need to provide.
  2. An income statement showing the categories of revenue and expenditure and surplus or deficit for the year.
  3. A statement of assets, liabilities and surplus. The reporting for the surplus should include, as separate amounts, the surplus or deficit at the end of the previous fiscal year and the surplus or deficit for the current year.
  4. A summary of the financial activity of the council’s annual conference and of any regional councils.

Review-of-Account Service

To utilize the free review-of-account service for your council or for its annual conference, begin by contacting Didi Heer at Barnett House. Didi can be reached by telephone at 447-9437 (in Edmonton) or at 1-800-232-7208 (from elsewhere in the province) or by e-mail at didi.heer@ata.ab.ca. You will then need to provide the following items:

  1. A QuickBooks backup (sent by e-mail, not by disk) and any notes that may assist the ATA in understanding particular problems that you may have encountered.
  2. QuickBooks income statement, balance sheet, general ledger, transaction listing and trial balance.
  3. All invoices, expense claims and other documentation that support payments you made during the year.
  4. All bank statements and cancelled cheques for the fiscal year, preferably with the cancelled cheques attached to the paid invoices or expense claims.
  5. Deposit books and any documents that support deposits that you made during the year.
  6. A list of amounts owing but unpaid as at June 30. If these were paid before the accounting records were provided to the ATA, include copies of cheques issued for the payments.
  7. A list of amounts that were owed to the council at June 30. If these were received before the accounting records were provided to the ATA, provide copies of cheques received for the payments.
  8. A list of fixed assets such as computers, furniture and cabinets along with a description of each item, the cost and the purchase date.
  9. A list of any investments that the council has. For each investment, include the latest statement from the institution holding the investment.
  10. A list of people who received an honorarium from the council during the period January 1 to June 30. Include the address of each recipient and the amount that he or she received.
  11. A copy of GST reports submitted throughout the year.
  12. For conference reviews only, the master registration list showing attendees and the payments received from each. Categorize the payments according to whether they were for registration, membership fees or other purposes.